Moving your office or data center is far more complex and challenging than moving your residence. The reason being mission critical information is at risk during each point of 搬屋 the move, which opens the entranceway to data breaches within your company. If an office move isn’t handled appropriately, your business could face overwhelming consequences.
Make sure you use a professional office moving company that’s compliant with all federal and state records management laws. These companies can help you move your workplace using secure procedures, and limit the risks and liabilities of a data breach. Despite having the help of these professional office movers, you may still find steps you must try protect your sensitive data as well as your business before the move.
Select a Project Manager
Assigning a team member to oversee the entire move is crucial throughout your office relocation. This experienced and knowledgeable person might help with the pre-planning process, coordinate with the office mover, and manage any relocation conditions that might arise.
Eliminate Obsolete Technology and Office Items
Avoid moving old technology, equipment, and business furniture that you don’t use to the new location. Go through your office and locate unwanted networking equipment, computers, printers, phones, furniture, and copiers which can be destroyed or donated. Your office moving company could have a disposal service that can remove and dispose of the things for you.
Work with a Secure Chain of Custody
Your confidential business, customer, vendor, and employee data should be moved safely and smartly as well. A secure chain of custody ensures that all paper documents and files in your workplace are relocated minus the risks of a data breach.
A professional office moving company use industry-leading chain of custody protocols throughout the relocation, while still making your move as efficient as possible. These procedures include moving your records with gondolas which are wrapped in plastic with security seals, and giving the authority to slice the seal to only one person .
Store Old Records Wisely
Old records are at risky for data breaches because companies rarely put just as much focus on protecting outdated or unwanted records. However, any record that contains customer data or company information puts your organization at significant risk. Your best option is to use an office moving company that also owns a secure records storage facility. You’ll save on moving costs and space at the new location, and you can lessen your risk for data breaches in the process.
Hire the Right Office Mover
There’s a big difference between using an experienced office moving company and a normal mover that doesn’t specialize in commercial relocation. You will want to hire a professional office mover with data and records management expertise to secure your digital and paper files during the move.
A professional office mover will make the relocation process as seamless as you possibly can, which means your company will undoubtedly be back up and running quickly after the move. Some what to look before you hire an office moving company include:
? Records management experience
? Records storage and destruction capabilities
? Secure chain of custody moving procedures
? Specialized pallets and materials that move IT and office equipment safely and securely
? Managed moving services and reconnect assistance to help you setup at the new location
? Employees who have undergone extensive background checks and so are been trained in the intricacies of office relocations and records moving
? Compliance with all federal and state regulations, including HIPAA
If your organization is planning an office move, you almost certainly already understand the complexity of the procedure and the significance of putting your sensitive data in the hands of a mover it is possible to trust. You only want to utilize a reputable office moving company that uses guidelines and cutting-edge equipment.